Data User Journey


The data user journey describes the processes involved in accessing safeguarded or controlled data. Holdings of data in this category will increase over the coming months. View our data catalogue and complete the registration form to access our open datasets. Click on the image to expand the data user journey.

How to access our data

If you are interested in the data held by the Centre please contact us we will then provide details of available data and their associated access procedures.

You will be requested to register with us as a data user. If the required data is open (i.e. subject to a Creative Commons licence or similar) then you will be given access to download it and the process is complete. In cases where the requested data is categorised as Safeguarded or Restricted then you as the data user must agree to the terms and conditions of the Centre’s End User Licence (EUL).

Following the submission of the EUL, we will require you to submit details of your research project. We will ask you for details of your hypothesis, research design and methodology, who is likely to benefit from the outputs of the project and its potential impact. This will then be submitted to the Project Approval Board for consideration. As the data user you will also be asked to provide details of organisational affiliation and demonstrate that any necessary ethical approval has been secured. Details of professional achievements such as publications will also be provided at this juncture. If the identified data is controlled, you will be required to complete and sign a document that describes the compliance requirements that are associated with this category of data usage. This form must also be countersigned by an appropriate representative of the data user’s organisation who acts as a form of guarantor.

Once the application has been checked to ensure that all the necessary forms have been completed, it will be circulated to members of the Project Approval Board (PAB) for consideration. When a decision has been reached we will contact you to let you know the outcome. If the application is unsuccessful, reasons will be provided and you will have the opportunity to resubmit having amended your proposal or to appeal with details of why you think an appeal against the decision is justified.

Once the project is approved you will receive notification together with details of any special conditions that need to be fulfilled before the data can be accessed.

The five data categories


  • Controlled 1 (access through Centre’s Safe Room)
  • Controlled 2 (access at own institution through secure network)
  • Safeguarded standard access
  • Safeguarded subject to owner’s permission and special licence
  • Safeguarded subject to special conditions and special licence

If the requested data is in the Safeguarded standard access category, a user account is created for you and instructions will be given to help you download the data via your user account.

If access to the requested safeguarded data requires permission from the data owner, this is sought by the Data Officer and the agreement (or otherwise) communicated to the user. If the data owner’s agreement is forthcoming, the user completes a special licence form.

If the data requires the fulfilment of special conditions (e.g. that the user has completed a security check process) then the user must show that these conditions have been met. The terms and conditions of the associated Special Licence must also be agreed to and the document signed.

Controlled data requires the completion of a training course before access is granted. There may also be particular restrictions or conditions attached to access which will also need to be fulfilled. Once evidence is provided that these have been met and the data user has completed the necessary training, the Data Officer will issue the user with, in the case of Controlled Data 1, details of Safe Room use and in the case of Controlled Data 2, a user name and password that will enable the user to download the data in a secure environment via Citrix.

As part of the data access process the controlled and standard access data licence forms will include an output disclosure control condition. This will be implemented in the user journey at two points; the first is where initial statistical analysis of the data is submitted to the Centre for examination by the Data Officer to ensure that all outputs comply with the specified criteria. The second point is when the compliant analyses have been incorporated into the final output. This will also need to be submitted for examination by the Centre’s Data Officer. If the outputs, either initial or final, fail to conform with the compliance criteria, the user is asked to revise and resubmit. This process will continue until the outputs are fully compliant with the criteria specified by the centre. Once they have been signed off then the user is able to disseminate the output to a wider audience. The details of the output are logged in the Centre to ensure that they can be measured against Key Performance Indicators.

Data User Journey


The data user journey describes the processes involved in accessing safeguarded or controlled data. Holdings of data in this category will increase over the coming months. View our data catalogue and complete the registration form to access our open datasets. Click on the image to expand the data user journey.

How to access our data

If you are interested in the data held by the Centre please contact us we will then provide details of available data and their associated access procedures.

You will be requested to register with us as a data user. If the required data is open (i.e. subject to a Creative Commons licence or similar) then you will be given access to download it and the process is complete. In cases where the requested data is categorised as Safeguarded or Restricted then you as the data user must agree to the terms and conditions of the Centre’s End User Licence (EUL).

Following the submission of the EUL, we will require you to submit details of your research project. We will ask you for details of your hypothesis, research design and methodology, who is likely to benefit from the outputs of the project and its potential impact. This will then be submitted to the Project Approval Board for consideration. As the data user you will also be asked to provide details of organisational affiliation and demonstrate that any necessary ethical approval has been secured. Details of professional achievements such as publications will also be provided at this juncture. If the identified data is controlled, you will be required to complete and sign a document that describes the compliance requirements that are associated with this category of data usage. This form must also be countersigned by an appropriate representative of the data user’s organisation who acts as a form of guarantor.

Once the application has been checked to ensure that all the necessary forms have been completed, it will be circulated to members of the Project Approval Board (PAB) for consideration. When a decision has been reached we will contact you to let you know the outcome. If the application is unsuccessful, reasons will be provided and you will have the opportunity to resubmit having amended your proposal or to appeal with details of why you think an appeal against the decision is justified.

Once the project is approved you will receive notification together with details of any special conditions that need to be fulfilled before the data can be accessed.

The five data categories


  • Controlled 1 (access through Centre’s Safe Room)
  • Controlled 2 (access at own institution through secure network)
  • Safeguarded standard access
  • Safeguarded subject to owner’s permission and special licence
  • Safeguarded subject to special conditions and special licence

If the requested data is in the Safeguarded standard access category, a user account is created for you and instructions will be given to help you download the data via your user account.

If access to the requested safeguarded data requires permission from the data owner, this is sought by the Data Officer and the agreement (or otherwise) communicated to the user. If the data owner’s agreement is forthcoming, the user completes a special licence form.

If the data requires the fulfilment of special conditions (e.g. that the user has completed a security check process) then the user must show that these conditions have been met. The terms and conditions of the associated Special Licence must also be agreed to and the document signed.

Controlled data requires the completion of a training course before access is granted. There may also be particular restrictions or conditions attached to access which will also need to be fulfilled. Once evidence is provided that these have been met and the data user has completed the necessary training, the Data Officer will issue the user with, in the case of Controlled Data 1, details of Safe Room use and in the case of Controlled Data 2, a user name and password that will enable the user to download the data in a secure environment via Citrix.

As part of the data access process the controlled and standard access data licence forms will include an output disclosure control condition. This will be implemented in the user journey at two points; the first is where initial statistical analysis of the data is submitted to the Centre for examination by the Data Officer to ensure that all outputs comply with the specified criteria. The second point is when the compliant analyses have been incorporated into the final output. This will also need to be submitted for examination by the Centre’s Data Officer. If the outputs, either initial or final, fail to conform with the compliance criteria, the user is asked to revise and resubmit. This process will continue until the outputs are fully compliant with the criteria specified by the centre. Once they have been signed off then the user is able to disseminate the output to a wider audience. The details of the output are logged in the Centre to ensure that they can be measured against Key Performance Indicators.